Description: This tool allows you to configure and manage all payment methods (both online via external providers and manual/offline) usable in the system, for both invoicing and e-commerce.
What is it for? (Practical examples)
Use it to precisely define how your customers can settle their purchases or invoices.
- Acceptance of digital payments: Enable and configure online payment services (e.g., PayPal, Stripe, Nexi) to accept credit cards or direct debits on your site.
- Management of transaction costs: Automatically apply a fee (fixed or percentage) to cover the handling costs of specific payment methods (e.g., Cash on Delivery).
- Definition of manual methods: Create and customize non-digital payment methods (e.g., Bank Transfer, In-store Pickup, Cash) providing clear instructions to the customer.
Main features
The module is divided into two main sections: Online Payments and Offline Payments.
- Activation and Customization: Activate or deactivate individual payment providers and customize the name, description, and instructions that your customers will see.
- Financial Configuration: Set the parameters required for secure connection to your accounts on payment services (e.g., API keys).
- Surcharge Management: Apply an additional cost (fixed currency amount or percentage) for using a specific method, specifying the VAT rate to be applied to this surcharge.
- Shipping Rules: Define exceptions to the additional cost, making the payment free in combination with specific shipping methods, or set custom prices based on the selected shipping method.
- Subscription Management: For compatible providers, enable management of recurring payments and subscriptions.
How to configure (Online Payments)
The "Online Payments" section lists all available digital payment services (e.g., Stripe, PayPal, GoCardless).
1. Activation: Check the box "Activate [Provider Name]" to expand the configuration panel.
2. Basic Data:
- Name: The name shown to the customer (e.g., "Pay with Credit Card").
- Description/Instructions: Informative text displayed to the customer during checkout or on the invoice.
3. Provider Credentials: Fill in the required fields (e.g., Public/Secret Keys, Merchant ID) to link the system to your account. These fields are mandatory for activation.
4. Additional Costs and Taxes:
- Apply additional cost: Enter the fixed amount (€) or percentage (%) to add to the total.
- Apply VAT rate on surcharge: Select the VAT rate to apply only on the additional cost.
5. Shipping Rules:
- Make free for the following shipping methods: Select one or more shipping methods that will waive any additional cost.
- Custom prices per shipping method: Select shipping methods for which you want to set a specific additional cost different from the general surcharge. New fields will appear to define amounts for each selected method.
How to configure (Offline/Manual Payments)
The "Offline Payments" section allows creating manual or traditional payment methods (e.g., Cash, Bank Transfer).
1. Add method: Use the "Add method" button to create a new configuration row.
2. Payment Method Name: Enter the name of the method (e.g., "Bank Transfer").
3. Handles change: (Optional) Select this option if the method is used in a cash register/POS context and requires change handling.
4. Show at checkout: Select this option if the method should be visible during online purchase process.
5. Payment instructions: If shown at checkout, fill this field with detailed instructions (e.g., bank details, address for pickup).
Automatic integrations
This module automatically integrates with the following tools:
Subscription and Recurring Payment Management
For payment providers supporting subscription management (indicated by a specific option in their configuration panel), it is possible to enable the "new version" with subscription management.
- Benefit: Once enabled, the system will use specific credentials provided to handle recurring payments, due dates, and subscription renewals without manual intervention.
Integration with Invoicing and Shipping
All additional cost rules and exemptions based on shipping defined in this module are automatically applied during invoice creation and in the customer's cart.
- Benefit: The final calculation of the amount due by the customer transparently and automatically includes transaction costs and related taxes according to chosen payment and shipping options.
